Handover dates you can keep.
The AI Delivery Coordinator chases body builders and accessory fitters for their dates, flags late jobs before the customer notices, and drafts the customer update, with the reason, whenever a date moves.
Light truck, cab chassis
ETA history
Jobs
Both jobs allocated, starting when the body is fitted.
Its job, in six parts.
Chases vendors
Asks body builders and accessory fitters to confirm their dates, and records what they say.
Flags late jobs early
Spots a job running past its ETA before the customer has to ask.
Drafts customer updates
Writes the update with the reason whenever a date moves. Sales approves it before it goes.
Follows the checklists
Knows when PDI, paint and accessory checklists are complete and the vehicle is waiting for sales.
Offers handover slots
The moment sales accepts the vehicle, it offers the customer handover times.
Keeps it on the record
Every vendor reply, date change and customer message stays on the vehicle’s history.
What a normal day looks like.
An example of the work it handles, and when it hands over to your team.
- MonAsked the body builder for a date
The vendor confirmed 18 October for the tipper body.
- TueRecorded a slip
The vendor moved to 21 October: hydraulic ram delayed. The reason went on the record.
- TueDrafted the customer update
Explained the new date and the reason. Sales approved it, then it was sent.
- ThuWatched the PDI finish
17 of 17 items closed. The vehicle moved to pending acceptance.
- FriOffered handover times
Sales accepted the vehicle, and the customer picked a handover slot.
Example day for illustration.
It asks before it acts.
Like every MotoSpyn AI employee, it answers from your information, always says it’s an AI assistant, and leaves anything that commits your business to a person.
- Never moves a date without a remark on the record.
- Customer updates about new dates go out only after sales approves them.
- Can’t mark a vehicle ready. Only sales can accept it.
- Always says it’s an AI assistant.
- Checks consent before every message it sends.
Part of one team.
Keep every handover date.
Start with one role, under full review, and let it earn your trust. We’ll set it up on your own price lists and policies.